Mar 23, 2020
Purchasing Clerk (20-21) Featured
Description Position at IDEA Public Schools At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all of our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 5 0 % of our students graduate from college in 6 years - that's 8 times the national rate for students in our communities! IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve nearly 45,000 students across Texas and Louisiana. By 2022, IDEA will serve 100,000 students. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions and new launches in Tarrant County (Fort Worth/Arlington), New Orleans, Houston (2020), Permian Basin (2021), and Tampa Bay (2021)! When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. To learn more about IDEA, check out this video . Role Mission: The purchasing clerk goal is to provide and promote a sound and an effective procurement process which supports and advances the goals of IDEA Public Schools. The vision is to create customer satisfaction by facilitating the efficient acquisition of goods and services in order to meet the needs of campuses and departments. We strive to keep integrity and continuous improvement in the procurement process that are in compliance and best practices as outlined by the Texas Education Agency . Accountabilities Purchase Orders Ensure that 100% of requisitions are approved within 2 business days Monitor and minimize after the fact requisitions and purchase orders Ensure that 100% of receiving is being verified on a daily basis in order to process vendor payments within N30 Vendor Maintenance Ensure that 100% of all vendors have CIQ, SB9 and W9 information in Munis Ensure that all vendors are TIN matched Ensure that 100% of vendors are verified for debarment on www.Sam.gov New vendors are added to Munis within 1 business day of receiving request Vendors are inactivated from Munis biannually as part of vendor maintenance Check Requests Emergency checks requested by 1:30pm on check run dates are processed same day Compliance Ensure that 100% of account coding on purchase orders follows TEA guidelines Ensure that all expenses are allowable under TEA guidelines 1099 Status Ensure that 100% of vendors are coded correctly for 1099 filing status Correct 95% of any 1099 errors indicated by the IRS within 3 months of notice 6 . Live values of IDEA Believes and is committed to our mission: that all students are capable of getting to and through college Is driven by outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes Embodies IDEA's core values Competencies (if applicable): Knowledge of basic accounting procedures , purchasing and invoicing supplies and equipment Ability to work with numbers in an accurate and rapid manner Ability to analyze and organize a complex filing system of bid-related documentation Ability to use personal computer and software to develop spreadsheets, databases and word processing Proficiency in use of calculator and office machines Ability to communicate effectively Qualifications: Education: High School Diploma or GED Experience: 2+ Clerical experience and accounting, preferably in education Licenses or Certifications (if applicable): N/A Knowledge and Skills: Microsoft Word, Excel, Powerpoint , 10key IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.
IDEA Public Schools Weslaco, TX, USA Full-time