The Senior Accounting Operations Director works under the direction of the Controller and is responsible for purchasing and procurement, vendor management, expense and cash management, and general accounting functions while ensuring compliance with GAAP and internal policies and procedures. The Senior Accounting Operations Director helps coordinate the monthly and annual closes as well as the completion of the annual audit and manages the organizations travel Operations, fleet Operations, and annual report filings. The Senior Accounting Operations Director manages and develops the accounting and accounts payable staff.
- Plan, organize, and direct the accounting and purchasing functions enterprise-wide, including the monthly and annual close process.
- Develop, monitor and exercise supervision of the disbursement and purchasing functions; audit invoices; direct, monitor and assist in reconciliation of balance sheet accounts, including all bank and investment accounts.
- Control the timing of the release of non-payroll payments to maximize cash flows, track banking fees to ensure they are kept to a minimum, and maintain a short-term investment account where excess funds are kept until needed. Oversee all banking relationships.
- Perform a variety of accounting functions, including reviewing and posting journal entries; recording accounts receivable and payable activity and preparing reconciliations and reporting, such as aging of payables and receivables. Assist in the design and implementation of payable processes to maximize efficiency.
- Participate in, and where appropriate, lead the implementation of key financial and related business systems, i.e. ERP, CRM. Assist with accounting system upgrades, and design of accounting system interfaces with other corporate software.
- Oversee travel system and fleet management program.
- Collaborate with Grants Finance Manager to ensure seamless integration between the grants finance and accounting operations so that work products are timely, accurate, optimized and informed by the work of each other.
- Evaluate the effectiveness, from a financial standpoint, of City Year efforts to support its locations across the country. Create and monitor systems to improve outcomes as needed.
- Lead Accounting Operations Team by elevating staff capabilities to higher levels of professional growth and success. Provide timely, encouraging, and constructive feedback to staff, helping them to navigate their professional development path. Prepare detailed and thoughtful semiannual reviews that provide developmental insights.
- Participate in the ongoing development, implementation and maintenance of policies, procedures, and internal controls; assist in the performance of the internal audits of procedures and the ongoing assessment of internal controls; responsible for monitoring and maintaining accounting operations policies and standard operating procedure manuals and materials; and communicate related expectations clearly.
- Assist in preparation of annual financial statements, IRS Form 990, and MA Form PC. Aid in coordination of the annual audits of the financial statements, employee benefit plans, federal and state compliance audits and other agreed upon procedures with external auditors.
- Perform any other related duties and required or assigned.
- Bachelor’s Degree in accounting or finance required or equivalent experience. CPA and/or Masters Degree in accounting or finance preferred.
- Five or more years in accounting or financial management required. Nonprofit experience helpful.
- Working knowledge of GAAP and FASB accounting standards, as well as IRS requirements.
- Highly proficient in applying technology to work processes. Strong Excel spreadsheet skills required. Experience with large ERP (Enterprise Resource Planning) systems software platform required.
- Knowledge of financial best practices and ability and eagerness to design and apply such to current environment.
- Excellent verbal and written communication skills; demonstrated skills in diplomacy, team building, and connecting people to a common vision. Ability to present complex information easily and accurately.
- Demonstrated ability to analyze qualitative and quantitative information and the skill to teach others to do the same.
- Demonstrated management and supervisory skills in a diverse environment. Five or more years of supervisory experience required. Demonstrated ability to develop staff to higher levels of professional responsibility and success.
- Flexible work hours required to meet unanticipated work demands and deadlines beyond routine work flow.
- Commitment to City Year core mission and values and an ability to model those values in relationship with colleagues and partners.
Compensation and Benefits
Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.
City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.