Nov 13, 2019

Accounts Payable Associate

  • KIPP Bay Area Public Schools
  • Oakland, CA, USA
Full-time Accounting and Finance

Job Description

About KIPP Bay Area Public Schools
KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all.

There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country. 

Position Overview
The Accounting Associate is a key member of the KIPP team and reports to the Controller. This person will assist with the day-to-day financial operations of our schools and regional office in the areas of accounting, accounts payable, financial audits, and vendor relations. Additionally, they will work with the accounting team to build a scalable and efficient financial infrastructure, provide exceptional service and support to our schools, and ensure their continued financial success.

The ideal candidate for this position will have strong organizational skills, a detail-oriented approach, and the ability to learn quickly and problem-solve. Must be an excellent communicator who enjoys working with people and is a continuous learner. This is a great opportunity to develop your skills and grow as an accounting professional. We are looking for someone who is passionate about KIPP’s mission, and is eager to learn.

The Accounting Associate will be based out of our Regional Support Office (RSO) in downtown Oakland (BART accessible).

Roles and Responsibilities: Primary responsibilities include, but are not limited to, the following:

Accounts Payable

  • Approve and review online accounts payable portal and ensure all invoices are forwarded to Concur in a timely manner.
  • Approve monthly reimbursement requests via Concur and import data to accounting system
  • Work closely with Operations Managers and Directors  at our schools to answer day-to-day accounting related inquiries
  • Follow up on vendor and reimbursement outstanding checks
  • Correspond with vendors and respond to inquiries
  • Maintains accurate vendor records in the accounting software and request W-9 forms as needed.

Year-End Closing and Financial Audits

  • Assist with semi-annually financial closing
  • Assist accounting team during Spring and Fall on-site audit
  • Enter all prior fiscal year invoices and reimbursements
  • Gather necessary documentation for audit preparation— including checks, deposit documentation, bank statements, and invoices
  • Prepare and file annual IRS Forms 1096 and 1099
  • Manage annual unpaid use tax to CA Board of Equalization and responsible to correspond to all inquiries.

Potential Opportunities for Growth

  • Train new Operations Managers on accounting policies and procedures
  • Hold monthly RSO Concur office hours

Skills and Qualifications

  • Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission. Firm belief that all children will learn and can achieve at high levels
  • Bachelor’s degree
  • Demonstrated experience or interest in accounting, for example— proficiency in MIP (Sage/Abila) and/or other accounting software systems; accounting work experience; or accounting degree, emphasis, and/or certification
  • Proficient in Microsoft Office (e.g. Word, Excel) and Google applications (e.g. Mail, Calendar, Docs, Drive)
  • Proficient in business writing and communication
  • Ability to set priorities in a fast-paced work environment, pay attention to detail, and multi-task
  • Articulate, professional demeanor with strong self-confidence and initiative
  • Humility and respect: eager to learn, admit mistakes, and welcomes and responds effectively to constructive feedback

We are dedicated to you and your family’s well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits.

Apply Now