Nov 26, 2019

Chief of Staff

$85,000 - $93,000 yearly
  • Texas Education Agency
  • 1701 Congress Avenue, Austin, TX, USA
Full-time Accounting and Finance Strategy and Planning

Job Description

MISSION: The Texas Education Agency (TEA) will improve outcomes for all public school students in the state by providing leadership, guidance, and support to school systems.

 

POSITION OVERVIEW: Reporting to the Deputy Commissioner of Finance, the Chief of Staff provides support and leads efforts that maximize processes to help the Finance team achieve agency and office-level goals. This includes supporting office-level strategic planning, monitoring performance against objectives, and providing regular feedback to senior leadership in the Finance Office. This individual will also coordinate and manage an office-wide performance management system though the development of tools and processes that ensure effective coordination, communication, and execution. The Chief of Staff will work closely with the Deputy Commissioner of Finance and senior leadership in the Office of Finance Administration on priority projects and initiatives in an effort to strategically align resources, as well as provide leadership and coordination to improve core systems and processes to enhance office operations.

 

Please note that a resume and tailored cover letter are required attachments for applying to this position. Incomplete applications will not be considered.

Applicants who are strongly being considered for employment must submit to a national criminal history background check. 

ESSENTIAL FUNCTIONS:

  1. Project Management: Work closely with senior staff and other Deputy Commissioners to advance the priorities of the agency, demonstrating strong organizational and interpersonal savvy as well as emotional intelligence in doing so. Exercise independent analysis and judgment in prioritizing situations requiring attention and take steps to ensure strategic and operational priorities progress in a timely fashion. Manage flow of issues, projects, and problems within the office, and establish and maintain strong collaborative relationships with other offices.

  2. Performance Management: Direct, manage, and ensure implementation and effectiveness of an office-wide performance management strategy as directed by the Deputy Commissioner of Finance.

  3. Advisory and Thought Partnership: Proactively identify information that has the potential to be impactful and elevate issues to the attention of the Deputy Commissioner of Finance, along with options for resolution, in a timely manner. Work directly with the Deputy Commissioner of Finance to advise, strategize, and ensure time is spent on the highest priorities that align with strategic priorities. Act as a liaison for the Office of Finance Administration to improve communication and collaboration across divisions.

  4. Strategic Initiatives Division Liaison: Act as the liaison between the Office of Finance Administration and the Strategic Initiatives Division to ensure that strategic initiatives and special projects are developed and managed using a data-driven focus that sets priorities for improvements aligned to the agency strategic plan.

  5. Operations: Provide leadership and oversight in the management of operational processes including budget, contracts, procurement, human resources, and internal communication. Ensure the Deputy Commissioner of Finance is well prepared for meetings and other internal and external activities in collaboration with the executive assistant and other Finance staff. Provide direct oversight of the executive assistant and the manager of performance and engagement.

 

MINIMUM QUALIFICATIONS:

 

Education: Graduation from an accredited four-year college or university

Experience: At least five (5) years of experience in one or more of the following areas:

  1. Public administration, with a preference for financial and business services areas.

  2. Project management, including experience with large-scale and complex initiatives.

  3. Data collection and analysis, including using data to evaluate business processes and develop policies and procedures to promote efficiency and accountability.

  4. Working with a diverse array of constituents (customers, stakeholders, employees) in a collegial, effective, and collaborative manner.

Substitutions: An advanced degree may substitute for two years of required experience.   

 

OTHER QUALIFICATIONS:

  • Credentials and/or certificates in project management preferred.

  • A track record of superior project and time management with ability to advance multiple projects concurrently and meet deadlines.

  • Knowledge of change management practices.
  • Demonstrated commitment to ambitious goals for operational performance.

  • Proven ability to implement performance management systems.

  • Demonstrated ability to provide skill development, constructive feedback, support, and coaching on performance management best practices.

  • Desire to self-reflect, receive and act on constructive feedback, and continuously improve.

  • Inquisitive and analytical, with the ability to structure complexity/ambiguity into actionable decision points focused on outcomes.

  • Fast learner and self-starter who thrives in a high-performing environment.

  • High intellectual ceiling with the ability to solve new and dynamic operating problems.

  • Ability to engage in a collaborative, results-oriented team environment.

  • Ability to motivate and lead through influence and collaboration with diverse individuals and groups.

  • Meticulous attention to detail with an ability to produce high quality work in a dynamic environment.

  • Excellent written and oral communication skills.

  • Prior supervisory experience preferred.


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